Obtain This Pricing Information As a PDF
Pricing is without doubt one of the most necessary elements in selecting any software program, particularly DMS (doc administration software program).
Some distributors present clear pricing data on their websites, whereas others desire to provide a specialised quote, as corporations’ necessities for software program are inclined to differ.
We’ve developed this pricing information to element pricing varieties, further prices an organization wants to contemplate and pricing examples from well-liked DMS distributors.
What Is DMS?
Doc administration software program (DMS) is an digital resolution devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for corporations, together with lowered expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS programs are workflow administration, collaboration, imaging/seize, metadata and model management.
DMS Pricing Fashions
DMS distributors use two well-liked pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.
Subscription plans – When the seller hosts the software program on its servers (also called Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription payment. That is helpful for corporations that don’t need to host and preserve their information. The usual pricing construction is per person, per 30 days, and is normally primarily based on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which can be primarily based on the variety of customers and the sorts of options which can be included in every plan.
Perpetual licensing – With perpetual licensing, the corporate hosts the info by itself servers, so it solely must pay for the software program upfront. It might pay a recurring value, usually yearly, for upkeep or help. Perpetual licensing is a pretty possibility for companies which can be involved with information safety or have complicated wants (e.g., giant organizations).
Open Supply Software program
Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their programs. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options generally is a problem in some instances, for the reason that firm bears the price of internet hosting the software program and there are restricted buyer help choices.
Further Prices To Take into account
Many companies are included within the authentic subscription or licensing worth. Nonetheless, some distributors might present different companies at further prices, so corporations might want to take that into consideration.
Implementation – Costs of implementation companies differ by vendor and may embrace entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., undertaking administration options or accounting programs).
Coaching – Some distributors might embrace fundamental coaching companies totally free, whereas others supply them at an extra value, particularly if the coaching is completed on the consumer’s website.
Assist – Primary help (e.g., information base, e-mail help) is usually included within the worth. Nonetheless, some distributors supply optionally available superior help, similar to entry to a devoted customer support supervisor.
DMS Vendor Pricing
We’ve in contrast pricing for some well-liked DMS options. There are various distributors available in the market that don’t publicly present pricing particulars, so that you’ll must contact them instantly for a quote.
Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per 30 days. It has a 100 GB file storage capability, 2 GB file sharing capability and cell gadget administration integration. The Enterprise tier prices $15 per person, per 30 days (requires a three-user minimal), and gives limitless storage, as much as 5 GB file sharing capability, the flexibility to handle bulk customers and the flexibility to avoid wasting as much as 50 variations of a file.
The Enterprise Plus tier is priced at $25 per person, per 30 days, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per 30 days and has as much as 50 GB file sharing capability and extra safety features, similar to password enforcement, restriction of offline entry and multifactor authentication.
Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help companies and entry to the Field Platform, Field Protect and Field Governance options. Please contact Field instantly for a quote.
Contentverse – This software program is offered in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per 30 days, and contains cell performance, superior search and crew collaboration. Enterprise is priced at $33 per person, per 30 days and boasts further options, similar to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller gives perpetual licenses. Please contact them for a quote.
Doc Locator – ColumbiaSoft gives two annual subscription pricing plans for Doc Locator: On-Premise ($41 per person, per 30 days) and Hosted $48 per person, per 30 days).
The instance pricing displays 15 or extra customers. ColumbiaSoft additionally gives 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent internet. Pricing for the choices is offered by quote.
There are further charges for implementation and coaching companies. Please contact ColumbiaSoft instantly for these costs.
Dropbox Enterprise – Dropbox Enterprise has 4 plans (billed yearly). The Necessities plan is $18 per 30 days for a single person. It contains 3 TB of storage and plenty of fundamental options. The Marketing strategy prices $20 per person, per 30 days for greater than three customers and contains 9 TB of storage for the complete crew.
The Enterprise Plus plan accommodates 15 TB of storage at $26 per person, per 30 days. The Enterprise plan has customizable storage and variety of customers. That plan requires a quote. For particular options listed below every plan, head over to our Dropbox Enterprise pricing publish.
Evernote Groups – Evernote Groups prices $24.99 per person, per 30 days ($20.83 per person, per 30 days if billed yearly) and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.
FileCenter – Corporations can select from three plans: Normal ($100), Professional ($200) and Professional Plus ($300). The Normal version contains fundamental doc administration options, whereas the Professional version provides on e-mail file sending, single-click conversions to PDFs and tech help. The Professional Plus gives extra further options, similar to automated web page cleanups and barcode help.
The pricing above displays a single license. For multilicense alternatives, please contact the seller for a worth quote. The worth contains the primary 12 months of upkeep, however annual upkeep renewals value $25 (Normal), $50 (Professional) and $75 (Professional Plus).
Fluix – The Fluix Core plan is $30 per person, per 30 days, and requires a minimal of 10 customers. It contains many options, similar to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix gives a variety of add-on options, similar to Energy Analytics ($10 per person, per 30 days) and Conditional Logic ($5 per person, per 30 days).
GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan prices $125 per 30 days and accommodates as much as three customers (extra may be added for an extra value). It contains options, similar to limitless varieties/submissions/information storage, real-time collaboration, autofill with preexisting information, the flexibility to seize and add photographs, offline entry, one free demo type, precedence tech help and a self-paced on-line onboarding program. GoCanvas gives analytics and integrations for an extra value.
The Elite plan prices $375 per 30 days and accommodates as much as seven customers (extra may be added for an extra value). It contains all the options of the Important plan, plus buyer going through varieties, analytics, integrations, API, single sign-on, two free demo varieties and a devoted buyer onboarding program.
Google Drive – Google Drive is free for particular person use. Nonetheless, enterprise can select from Google Workspace’s 4 pricing plans that embrace Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per 30 days for as much as 30 GB of storage, video conferencing, and cellphone, e-mail and on-line help. The Enterprise Normal plan is priced at $12 per person, per 30 days for as much as 2 TB of storage, video recording and as much as 150 members in video conferences. The Enterprise Plus plan prices $18 per person, per 30 days for as much as 5 TB of storage, attendance monitoring and as much as 250 members in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is offered by quote solely, and contains further options, similar to enhanced help, limitless storage, noise cancellation and in-domain reside streaming inside conferences and enterprise endpoint administration.
PaperPort – Kofax gives two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing shouldn’t be out there publicly. Please contract Kofax for a quote.
pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and contains all of pCloud’s options, similar to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and contains 2 TB of storage. pCloud gives a lifetime subscription the place customers will pay a one-time payment of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.
Pricing for pCloud Enterprise begins at $9.99 per person, per 30 days (month-to-month) or $7.99 per person, per 30 days (yearly). Please contact their gross sales crew to study extra.
Zoho WorkDrive – Zoho WorkDrive has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, per 30 days, has a 1 GB file add restrict and storage begins at 1 TB per crew for as much as 10 customers. It contains many options, similar to crew folders, granular entry controls, the Zoho Workplace Suite, cell entry, desktop sync, common content material search, an admin dashboard and comply with updates.
The Crew plan prices $4.50 per person, per 30 days, has a 5 GB file add restrict and storage begins at 3 TB per crew for as much as 10 customers. It contains all the options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.
The Marketing strategy prices $9 per person, per 30 days, has a 50 GB file add restrict and storage begins at 5 TB per crew for as much as 10 customers. It contains all the options of the Crew plan, plus customized branding, crew folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.
Backside Line
The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that provide particular options. For corporations, the hot button is to determine what number of customers will entry the software program, what options are mandatory versus good to have and the way the software program can be applied (cloud versus on-premise). It’s additionally necessary to contemplate any further charges for implementation, coaching or help.
In the event you’re on the lookout for extra data on doc administration software program or need to evaluate completely different distributors, we’ve reviewed greater than 25 options.
